Position title
Office Manager

The Social and Public Art Resource Center (SPARC) in Venice, CA seeks an Office Manager to organize and coordinate front office functions and management of the Duran Gallery and SPARC Gift Shop and Mural Shield sales. Responsibilities include supporting the Human Resources, Accounting, and Facility Maintenance functions.

The successful Office Manager has experience with front office procedures, enjoys wearing multiple hats and has experience supervising staff. The individual should be well-organized, detail oriented and flexible enough to accommodate changing priorities.


Supervision of a full-time Administrative Coordinator, full-time Maintenance Manager and part-time Housekeeper
Responsible for front office functions such as staffing the reception desk, fielding inquiries via phone, email and in-person, and maintaining and ordering supplies.
Responsible for management of the telephone system
Responsible for the organization and management of the key and security systems
Responsible for the smooth functioning of the Duran Gallery, including staffing Saturdays hours (10:00 - 6:00) and occasional exhibition and special event openings.
Responsible for the smooth functioning of the SPARC Gift Shop, including maintaining inventory, maintaining the online sales application, in-person sales, and fulfilling online purchases.
Responsible for the customer service aspect of Mural Shield sales.
Provide support to accounting, including handling of Accounts Receivables, credit card reconciliations, and reconciliation of several subsidiary ledgers.
Provide clerical support to the Human Resources function, including maintaining personnel files, onboarding staff, verifying timecards, and managing employee benefits.
Supervise housekeeping and weekly maintenance activities.
Responsible for the smooth running of special events
Design and implement filing systems, both electronic and hard copy

This is a full-time, exempt position. Regular working hours are 10:00 a.m. - 6:00 p.m. Some weekends and evenings may be required. Must be available to attend on-location at SPARC’s offices in Venice, CA.


3+ years of Office Management experience
3+ years of Supervisory experience
3+ years of Human Resource experience
Strong organizational and problem-solving skills and attention to detail
Ability to work collaboratively and communicate effectively with colleagues in a diverse environment
Ability to work in a fast-paced and creative environment
Ability to think on your feet and juggle multiple priorities
Strong computer skills, including proficiency in Mac Operating Systems, Microsoft Office Suite, and Google Suite
Proficiency in accounting and e-commerce software (e.g., Quickbooks, Shopify) preferred
Bilingual candidates (English/Spanish) preferred
Experience in the nonprofit sector is a plus

Submitting an Application

Salary Range: $63,000 - $65,000

Please submit a cover letter and resume to carmen@sparcinla.org

Employment Type
Working Hours
Regular working hours are 10:00 a.m. - 6:00 p.m. Some weekends and evenings may be required.
Base Salary
$63,000-$65,000 Per year
Date posted
February 22, 2023
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Position: Office Manager

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